In this article you fill find when you scroll down the page a complete PCS checklist to Hill Air Force Base and other Utah bases. There is also a link to download a free printable of your PCS Checklist.
PCS Checklist for Your Move to Hill AFB Utah
Take charge of your PCS move to Hill AFB Utah
Make your military relocation less of a chore by breaking down the tasks into weekly to-do lists.
For more infomation about military housing, military family housing, and how to buy a home in your new area where military life is treated with respect, you can read on our housing pages.
The checklist below will give you a head start on what to expect, who you need to contact and what you need to know when you make your move:
| 3 Months Before Moving | 1 Week Before Moving |
| 2 Months Before Moving | Final Days Before Moving |
| 1 Month Before Moving | Moving Day |
| 3 Weeks Before Moving | After the Move |
Three months before the move
Do the following tasks three months before you move:
| Tasks: | Done |
| Schedule a counseling session at your base transportation office if you are an active service member to find out what you qualify for. | |
| Determine whether you will have the government handle the move for you, or if you will make a Personally Procured Move (PPM). | |
| Save money for your military move, moving expenses that are non-reimbursable. | |
| Discuss the moving process with your family, especially the children, to help them overcome their fear of relocation. | |
| If you have an infant, make arrangements for special moving needs. | |
| Inform your landlord that you will be moving, but don’t give any specific date yet. Kindly remind them about certain military exceptions to lease agreements | |
| If necessary, start making shipment arrangements for your vehicle(s). Make an appointment for a counseling session if you are using your base transportation office. | |
| Start monitoring tax-deductible moving expenses like the cost of pre-move house hunting. | |
| Make an inventory of possessions and valuable items. Get appraisals if you have antiques or collections. | |
| Organize important documents like birth certificates, insurance papers or warranties. | |
| Create a list of people that you should notify concerning your move and forwarding address. | |
| If you belong to clubs and organizations, inform them that you are leaving. Transfer your membership if possible. | |
| Make sure to deal with necessary medical, optical or dental appointments. | |
| Get your records and find out how to forward them later. | |
| Draw up a Power of Attorney or Letter of Authorization for unforeseen circumstances. | |
| Check all closets and drawers. Sort through clothes and other items to give away or sell. | |
| Ensure that all stickers from previous moves have been removed from furniture. | |
| Avoid placing mail order purchases. |
Two months before the move
Do the following tasks two months before you move:
| Tasks | Done |
| Sort out and dispose of items you no longer need. You can either hold a garage sale or sell off items through an online marketplace. | |
| If you’re going to buy a new home in Utah, choose one as soon as possible. Take care of financing and schedule closing dates. | |
| If your family members are employed, remind them to give required notice of termination and get a referral letter. They should also update their resumes for finding jobs in Salt Lake county and Davis county. | |
| Check schedules and enrollment requirements if you have school age kids. Start looking for options if you need child care. | |
| Make all necessary reservations if you are planning to take a vacation on the way to your new address. | |
| If you have vehicles, make sure all maintenance and repairs are taken care of now. | |
| Ensure that you still have your proof of insurance for the car. | |
| Call your insurance company about protection for vehicles, household storage, and high-value items. | |
| If you will be using your base transportation office, inform them if you plan to ship your vehicle. Make sure to provide the estimated shipping weight. | |
| If you have pets, take them to the local vet so that they can be checked and vaccinated. | |
| Make sure to close out any local charge accounts. | |
| If necessary, open up an account and a safe deposit box at a bank in Utah in the city you will live in. | |
| Visit your military base finance center if you need help organizing your finances. You may also seek a private financial advisor. | |
| Check expiration dates if you are planning to use your credit cards during your travel. | |
| Call the Department of Motor Vehicles in Utah for information on a new driver’s license and registration. |
One month before the move– less than 30 days left! 🙂
Do the following tasks one month before you move:
| Tasks | Done |
| Set the pickup and delivery dates with your mover, and if necessary, arrange for storage. | |
| Confirm your move-in schedule with your real estate agent. | |
| If you haven’t found a new residence yet in Utah, obtain a post office box for your mail until you have a permanent address. | |
| If you haven’t done so already, make an appointment with your military financial center or private advisor for financial counseling. | |
| If you are on active duty, consult with Travel and Transportation Allowances. Find out if you are entitled to advanced pay or other benefits. | |
| Dispose of any unwanted items around your house. You can hold a garage sale, sell them online, or donate them to charity. Make sure to keep any receipts of your donations for tax purposes. | |
| Pick up your children’s school records or make arrangements for sending the records to their new school. | |
| Make necessary arrangements for letters of transfer from local churches and clubs, including Scouts or other national organizations. | |
| Buy some short-range walkie-talkies if your family will be driving in two or more vehicles. This way, you can keep in touch while you’re on the road and out of cell phone range. | |
| If you or a family member is working, arrange with your employer to forward tax withholding forms. | |
| Check if all health, life, fire and auto insurances are up to date, and inform these companies of your new address. | |
| If you have library books and borrowed items, make sure to return them as soon as possible. | |
| Make sure that your vehicle(s) are in good running condition and that all required maintenance has been accomplished. | |
| Keep a record of serial numbers of electronic and other important equipment. | |
| Accomplish an IRS change of address form. |
Three weeks before the move
Do the following tasks three weeks before you move:
| Tasks | Done |
| Call your military pay office to recertify Basic Allowance for Quarters (BAQ) and get a sign-off on your PCS if you are an active duty service member. | |
| Verify packing, pick-up, and delivery dates with mover. | |
| Check the expiration date of your military ID card and update it, if needed. | |
| Inform your credit card companies of your new address. | |
| Inform your stockbroker or investment counselor of your new or temporary address. | |
| Make arrangements for credit references and be sure to transfer bank accounts and your safe deposit box. | |
| Settle any outstanding bills. | |
| Cancel all local deliveries and services and confirm your new address with US Postal Service. | |
| If you have loaned out items, retrieve them as soon as possible. | |
| Plan menus based on what you have remaining in the freezer and cabinets. | |
| Ensure that old TSP markings and stickers have been removed from furniture and boxes. | |
| Reconfirm moving dates if you are using the Personal Property Shipping Office (PPSO). | |
| Have drapes and carpets cleaned. Never leave in plastic wrappers. | |
| Start cleaning up your current home. | |
| Clean out your attic, crawl space, or similar storage area within your current home. | |
| Renew and pick up any necessary prescriptions. Get prescription slips in case you need refills while traveling. Pack your medicine in leak proof, spill proof containers. | |
| If you are an active service member making use of military weight allowances, separate your professional books, papers and equipment (PBP&E) because they will be weighed and listed separately on your shipping inventory. Inform the packers that these are your professional items — their weight will not be counted into your weight allowance. |
One week before the move
Do the following tasks one week before you move:
| Tasks | Done |
| Close out safe deposit box if you have one. | |
| Buy ziplock bags for packing sets of small items. | |
| Before mailing or hand-carrying them to your new address, make copies of any important documents. | |
| Start removing wall accessories like drapery rods, small appliances, food and utensil racks. | |
| Haul out all items from underneath stairways, attics or any other area that does not allow full standing room. | |
| Drain the water from garden hoses and oil and gas from lawn mowers and gas operated tools. | |
| Disconnect spark plugs. | |
| Dispose of flammables and have a local propane gas dealer purge and seal refillable tanks. | |
| Start packing electronic components like stereos and TVs | |
| Place original packing boxes (if they are still in good condition and you want the movers to use them) by the equipment. If you decide to pack the item in the original carton yourself, make sure to leave the boxes opened so items can be inventoried. | |
| If you have a computer, “park” hard disk drive units. Make sure to disconnect computer systems, then place CDs and DVDs in protective cases before storing them into cartons. | |
| If you are planning to use your own vehicle, make sure it is in good running condition. Check if all required maintenance has been completed. | |
| Inform a close friend or relative of your travel route and schedule so you may be reached if needed. | |
| Make sure to set aside cleaning materials to be used after packing and loading. | |
| Make sure personal property items are free of soil/pest infestation. Keep in mind that complying with requirements of the USDA and state laws is your responsibility. | |
| If you are an active service member making use of military weight allowances, separate your professional books, papers and equipment (PBP&E) because they will be weighed and listed separately on your shipping inventory. Inform the packers that these are your professional items — their weight will not be counted into your weight allowance. |
Final days before the move
Do the following tasks a few days before you move:
| Tasks | Done |
| Set aside items that will not be packed, including suitcases. | |
| For items that will help set up housekeeping at your new address, ship them as “unaccompanied baggage.” | |
| Create a household inventory list and carry it with you. | |
| Make a complete inventory of all the boxes you will move so you can check them after you move in. | |
| Help movers by attaching colored stickers to boxes. Prepare a color-coded map of your new house so they will know which rooms to take your belongings to. | |
| Secure your cash, jewelry, important documents, your checkbook and other valuable items. | |
| If you are renting a truck or other vehicle for your move, check it over to make sure everything is running properly. | |
| Take note of the condition of your belongings. If anything is marked “scratched, dented or soiled,” note the location of the problem. | |
| Clean your refrigerator and freezer, and dry them for 1-2 days with doors propped open. Place several charcoal briquettes in a stocking or sock in both the freezer and refrigerator to avoid musty odor. | |
| Dispose of partly-used cans/containers of substances that may leak. If you are planning to take any jars of liquid with you, carefully tape and place them in individual waterproof bags. | |
| Disconnect gas and electrical appliances. | |
| Remove hanging objects scheduled for shipping from the walls, ceilings, and cabinet. | |
| Remove outside TV antennas, air conditioners in windows, and disconnect satellite dishes. | |
| Drain water from hot tubs and waterbeds. | |
| Switch utility services to your new address in Utah.. |
Moving Day
Do the following tasks on the day of your move
| Tasks | Done |
| Expect it’s going to be a long day. Get up early and make all the necessary preparations before the movers arrive. | |
| Don’t forget to eat. Prepare some snacks for the packers. | |
| Make sure you or someone reliable is at home when the move is conducted. | |
| Secure and hand carry personal belongings and valuable items such as cash, jewelry, and checkbooks. | |
| Before movers arrive, get your pets under control. You may ask a neighbor or a friend to keep them for you if you haven’t made boarding arrangements. | |
| Double check you have packed everything. | |
| Have a marker handy to make extra notes on boxes. Carry a box of “basics” you’ll need on move-in day. | |
| If you are hand-carrying any boxes with you, mark “DO NOT MOVE” on them clearly. | |
| Verify the mover’s inventory is complete and accurate. | |
| Carefully observe the loading and unloading, and examine all items carefully before signing a receipt. | |
| Take note of the condition of your belongings. If anything is marked “scratched, dented or soiled,” note the location of the problem. | |
| If the military is taking care of your move, be sure to get a copy of the GBL, the DD-619 (if CONUS), and the Household Goods Inventory from the packers before they leave the residence. Check if the inventory is accurate and complete, and keep a copy with other important records you are hand carrying. | |
| Examine the entire house before releasing the packers to ensure that nothing has been left behind. | |
| Leave the keys that are needed by the new tenant or owner with your RealtorⓇ or neighbor. | |
| Hand-carry finance and other important documents. |
After the Move
Do the following tasks after you move in to your new home.
| Tasks | Done |
| You will be given the telephone number of the transportation office at your new duty station if you are an active service member. Contact the transportation office at your new duty station as soon as possible, and provide them with a phone number where the member or designated representative may be reached. | |
| If you are making use of the destination Household Goods Office, call them to arrange for delivery of personal property. | |
| Arrange for gas, phone, and electricity to be connected. Make sure to check the pilot lights on the stove, water heater, incinerator and furnace. | |
| If you came from a different state, register your car and get a new driver’s license as soon as possible. | |
| Register your children in school and connect with medical services. | |
| Clean the hard-to-reach areas in your new home before the moving van arrives. | |
| Check the mover’s inventory against the one you made before departure. Make sure they match. | |
| Plan ahead where to place each piece of furniture. Remember that the mover is required to place each piece only one time. | |
| During the delivery, you are entitled to the reassembly of all items that were disassembled by the carrier. You are also entitled to have everything unpacked, with packing materials removed from the residence, unless you specifically waive this service. | |
| If there are missing or damaged items in transit, you must list these items on your DD Form 1840. Make sure that three legible copies of this form are received. This is not a claim, only a record of loss or damage. Any additional loss or damage discovered after the carrier has completed delivery should be noted on the reverse side of DD Form 1840, which is DD Form 1840R. |
PCS Checklist for Your Move to Hill AFB Utah
Check on your BAH for Hill Air Force Base Utah?
Presented to you by Katerina Gasset and Tristan Gasset at 561-603-9592 or email us at: Tristan.Gasset@exprealty.com
Start your home search with us. We have over 40 + years of real estate experience helping buyers and sellers reach their real estate goals and find their perfect homes from coast to coast. Let’s get started. Text or call: 561-603-9592.
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